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Users will have full access to the full downloadable Outlook app until the Microsoft 365 for home subscription is cancelled. After you cancel the Microsoft 365 for home subscription, the full Microsoft apps that they previously downloaded may go into reduced functionality mode unless the Microsoft 365 for business subscription you chose also has the full Microsoft apps. Microsoft 365 with Office apps Microsoft 365 Introducing Microsoft Viva, the new employee experience platform designed to help people connect, focus, learn, and thrive at work. Important: This article applies only to Microsoft 365 for business or education, and not Microsoft 365 Family or Microsoft 365 Personal. To change your account settings for one of those subscriptions, sign in with your Microsoft account at account.microsoft.com. We recommend using Microsoft Edge on.
Microsoft 365 Business Voice makes it easy for small and medium organizations to turn Microsoft Teams into a powerful and flexible telephone system. It's a replacement for traditional telephony providers and in-house phone systems that can be difficult and costly to manage. You can set up both toll and toll-free numbers, call menus to help callers get to the right department, audio conferencing so you can host meetings with anyone, and more. You can even give people their own phone numbers so they can get calls directly.
Business Voice does all of this by wrapping Microsoft 365 Phone System features into an easy-to-manage bundle. You don't need to worry about choosing the right plan or feature; they're all there and set up for you. Because Phone System is a part of Teams, you can turn any PC, Mac, or mobile device into a phone that can use your Business Voice phone number.
Here's a short video that gives you an overview of Business Voice (2:13 minutes):
Business Voice is right for you if your organization has 300 or fewer people and you have one the following Microsoft 365 subscriptions:
- Microsoft 365 Business Basic
- Microsoft 365 Business Standard
- Microsoft 365 Business Premium
- Microsoft 365 F1
- Microsoft 365 F3
- Office 365 F3
- Microsoft and Office 365 Enterprise E1 or E3
- Microsoft 365 and Office 365 Education A1 or A3
- Microsoft 365 and Office 365 Government G1 or G3
- Microsoft 365 Nonprofit Business Basic
- Microsoft 365 Nonprofit Business Standard
- Microsoft 365 and Office 365 Nonprofit E1 or E3
Business Voice is available in over 70 countries and regions. Whether you can set up Business Voice on your own, transfer phone numbers to Microsoft 365, and manage your phone numbers in Microsoft 365, depends on the country or region in which your Microsoft 365 tenant is located. For more information, check out Country and region availability for Business Voice.
Important
Microsoft Teams and Business Voice only work when your users' mailboxes are located in Microsoft 365. They don't support mailboxes located on on-premises Exchange Server.
When you buy Business Voice, you get the following features and more:
| Phone System | Standard phone features include Voice Mail, Caller ID, call menus, shared phone lines, and emergency calling. |
| Domestic Calling | Calls within your country or region are free. International plans and toll-free dialing are also available. |
| Audio Conferencing | Lets you host conference calls with people who don't have Teams or don't have an internet connection. |
You can see everything that's included with Business Voice by visiting Microsoft 365 Business Voice service description.
-->This article helps you onboard a new employee to Microsoft 365 for business. We assume you're an Admin and you've already completed Microsoft 365 set up, and now you have someone new joining your company.
You're in the right place if your new employee needs Microsoft 365, and you're using a Microsoft 365 plan that lets you install Office apps like Word and Excel on a computer.
Not an admin?Learn your way around Microsoft 365 helps business and home users with set up.
No Office apps in your plan? Follow the steps below, but skip the sections for installing apps. Use the Online versions of Office instead.
Here's a quick overview:
| Step | Why do this? |
|---|---|
| Step 1: Create a Microsoft 365 account for the employee | Each time a new employee joins your business, create an account for them so they can start using Microsoft 365. |
| Step 2: Give the employee their user ID and password | When you create an account, you'll get an ID and password that you can pass to your employee so they can sign in. |
| Step 3: Explain where to sign in | The sign in location is https://www.office.com |
| Step 4: Help your employee get started | Let your employee know how to use OneDrive or any team sites in your organization. |
Step 1: Create a Microsoft 365 account for the employee
For instructions, see Add users and assign licenses at the same time. When you set up your new employee, you can choose to send log-in details to the employee's personal account. This way, they'll receive an email from Microsoft Online Service Team that tells them how to log in to Microsoft 365.
Step 2: Give the employee their user ID and password
Unless you sent it to their personal email address, print out the employee's sign in name and password, and hand it to them. Or tell them the information over the phone.
Because they won't yet have access to their email, don't send the information to that email address.
Step 3: Explain where to sign in
Just like Facebook, Amazon, or Gmail, your employee signs in to use Microsoft 365. Give them the following sign in information:
Ms 365 Business Price
Sign in at https://www.office.com.
Select Sign in, then type the user ID and password.
Step 4: Help your employee get started
Ms 365 Business Trial
Share with them the Employee quick setup for Microsoft 365 to sign in, install software, set up email, and more.
And here's a quick reference to help get them started:
| Task | Find the details |
|---|---|
| Sign in to Office | Go to https://www.office.com, select Sign in, and then enter your user ID and password. |
| Install Office apps onto your computer. | When you sign in, the home page has a link to download and install apps like Word and Outlook. Select Install Office. For instructions, see How to install Office. |
| Set up your email in Outlook 2016 . | Once Office apps are installed on your computer, set up your email. For instructions, see How to set up Outlook. |
| Set up Skype for Business so you can connect with co-workers or business partners in your company or around the world. You can start conversations with IM, voice, or video calls. | Install Skype for Business on your computer. To learn how to use Skype for Business, watch a video. Have you set up Skype for Business so your employees can contact people external to your business who are using the free Skype app? If not, tell your new employee so they know what to expect when using Skype for Business. |
| Install apps on your mobile device if you want to get email or use Skype for Business on your phone. | If you want to set up the Outlook mobile app so you can get email via your phone. For instructions, see iOS, Android, Windows Phone If you want to use Skype for Business on your mobile device, download and install the mobile app. For instructions, see iOS, Android, Windows Phone |
| Complete the OneDrive for Business training to help you learn how to store and organize your documents, presentations, and spreadsheets in the cloud. | Keep your business-related documents in the cloud by using OneDrive for Business. You can always get to your content, even if you're signed in to Microsoft 365 on a different computer. Watch a video to learn how to use your OneDrive for Business Training:OneDrive for Business training (Select OneDrive for Business). |
| Complete the SharePoint Online training to help you collaborate with coworkers and share content. | The best place to keep documents that your coworkers will also access is in SharePoint Online. Training:Video: Collaborate with team content using SharePoint Online Find out: How is your organization using SharePoint Online, and what type of documents get stored there. Also, which documents are stored in OneDrive for Business. |
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